Minutes – January 16th 2014
MINUTES – REORGANIZATION MEETING
JANUARY 16, 2014
The Reorganization Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and was called to order at 7:00 PM by the Clerk. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on February 5, 2013, posting the notice where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
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PRESENT |
ABSENT |
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Allenhurst |
X |
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Asbury Park |
X |
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Deal |
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X |
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Interlaken |
X |
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Loch Arbour |
X |
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Neptune |
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X |
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Ocean |
X |
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RESOLUTION #1
A RESOLUTION TO APPOINT CHAIRMAN
UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that Don Brockel of Ocean Township be and he is hereby nominated to serve as Chairman of the Deal Lake Commission for 2014. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that nominations be closed.
UPON MOTION of Asbury Park, seconded by Loch Arbour, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, that Don Brockel of Ocean Township be and he is hereby appointed Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2014 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean.
Nays: None
Absent: Deal, Neptune.
RESOLUTION #2
A RESOLUTION TO APPOINT VICE-CHAIRMAN
UPON MOTION of Ocean, seconded by Allenhurst, carried, that Don Nissim of Asbury Park be ands he is hereby nominated to serve as Vice-Chairman of the Deal Lake Commission for 2014. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Allenhurst, carried, that nominations be closed.
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, That Don Nissim of Interlaken be and she is hereby appointed Vice-Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2014 and until his successor be duly appointed.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #3
A RESOLUTION TO APPOINT TREASURER
UPON MOTION of Interlaken, seconded by Ocean Township, carried, that Bruce Fromer of Allenhurst be and he is hereby nominated to serve as Treasurer of the Deal Lake Commission for 2014. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that nominations be closed.
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, That Bruce Fromer of Allenhurst be and he is hereby appointed Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2014 and until his successor be duly appointed.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #4
A RESOLUTION TO APPOINT DEPUTY TREASURER
UPON MOTION of Ocean, seconded by Loch Arbour, carried, that Sue Henderson of Asbury Park be and she is hereby nominated to serve as Deputy Treasurer of the Deal Lake Commission for 2014. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that nominations be closed.
UPON MOTION of Ocean, seconded by Loch Arbour, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, That Sue Henderson be and he is hereby appointed Deputy Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2014 and until his successor be duly appointed.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
A RESOLUTION TO APPOINT SECRETARY
UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that Erin Dolan of Loch Arbour be and she is hereby nominated to serve as Secretary of the Deal Lake Commission for 2014. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Ocean, carried, that nominations be closed.
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, That Erin Dolan be and she is hereby appointed Secretary of the Deal Lake Commission for a one-year term expiring December 31, 2014 and until her successor be duly appointed.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
The Clerk administered the Oath of Office to the Commission’s 2014 Officers.
RESOLUTION #6
A RESOLUTION TO APPOINT CLERK AND
CHIEF FINANCIAL OFFICER CONSULTANT
UPON MOTION of Ocean, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, There exists a need for a Clerk and Chief Financial Officer to serve and advise the Deal Lake Commission for the year 2014; and,
WHEREAS, Funds for this purpose shall be provided in the 2014 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, these appointments are a statutory requirement of the State of New Jersey and must be filled by individuals licensed by the State of New Jersey, Department of Community Affairs.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Lorraine P. Carafa as Clerk and Chief Financial Officer for the Deal Lake Commission for the year 2014 at the rate of $7,400.00 annually.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
A RESOLUTION TO APPOINT ATTORNEY
UPON MOTION of Allenhurst, seconded by Asbury Park, carried that the following Resolution be adopted:
WHEREAS, There exists a need for an Attorney to serve and advise the Deal Lake Commission for the year 2014; and,
WHEREAS, Funds for this purpose shall be provided in the 2014 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Hunt Parry as Attorney for the Deal Lake Commission for the year 2014 at the rate of $200.00 per meeting and $75.00 per hour for other Commission business and litigation.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #8
A RESOLUTION TO APPOINT ENGINEER
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
WHEREAS, There exists a need for an Engineer for the Deal Lake Commission for the year 2014; and,
WHEREAS, Funds for this purpose shall be provided for in the 2014 budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is being made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5;
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Leon S. Avakian, Inc., as Board Engineer for the year 2014 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and,
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #9
A RESOLUTION TO APPOINT AUDITOR
UPON MOTION of Ocean, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, There exists a need for an Auditor to serve and advise the Deal Lake Commission for the year 2014 and to conduct the 2013 Annual Audit; and,
WHEREAS, Funds for this purpose shall be provided in the 2014 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Robert A. Hulsart and Company as Auditor for the Deal Lake Commission for the year 2014 at the rate of $1,800.00.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #10
A RESOLUTION TO APPOINT ENVIRONMENTAL CONSULTANT
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Resolution be adopted:
WHEREAS, There exists a need for a Consultant for the Deal Lake Commission for the year 2014; and,
WHEREAS, Funds for this purpose shall be provided for in the 2014 budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is being made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5;
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Princeton Hydro, LLC, as Consultant for the year 2014, at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and,
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #11
A RESOLUTION TO ESTABLISH OFFICIAL NEWSPAPERS
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED, that The Coaster be designated as the official newspaper of the Deal Lake Commission and that The Asbury Park Press be designated as the secondary official newspaper of the Deal Lake Commission for the year 2014.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #12
A RESOLUTION TO ESTABLISH MEETING DATES
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT RESOLVED, By the Deal Lake Commission, that the following 2014 schedule is hereby designated as the official Regular Calendar of the Deal Lake Commission. Meeting dates are as follows:
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February 20 |
July 17 |
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March 20 |
August 21 |
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April 10 |
September 18 |
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May 15 |
October 16 |
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June 19 |
December 4 |
Reorganization meeting for 2014 – January 15, 2015
BE IT FURTHER RESOLVED, That meetings will take place at the Borough of Interlaken Municipal Building, 100 Grassmere Avenue at 7:00 PM; and,
BE IT FURTHER RESOLVED, that a copy of this resolution be published in the official newspaper of the Deal Lake Commission.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #13
A RESOLUTION TO ESTABLISH CASH MANAGEMENT PLAN
UPON MOTION of Asbury Park, seconded by Interlaken, carried that the following Resolution be adopted:
WHEREAS, Pursuant to Chapter 8, Laws of 1982, the Deal Lake Commission is required to adopt a Cash Management Plan, including the Designation of a Depository or Depositories;
THEREFORE, BE IT RESOLVED, By the Deal Lake Commission, a joint meeting of the County of Monmouth, in the State of New Jersey, that TD Bank, NA and Cash Management Fund of the State of New Jersey, or their successors be and are designated as official depositories of Commission funds for the year 2014; and,
BE IT FURTHER RESOLVED that Central Jersey Bank and Investor Savings Bank be named as alternate official depositories of Commission funds.
BE IT FURTHER RESOLVED, that the following accounts, together with the person or persons authorized to make withdrawals from said accounts are hereby authorized to be maintained:
ACCOUNT ACCOUNT NO. SIGNATURES
General Account ******-6778 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer
Clerk/Chief Financial Officer
NJ Cash Management Fund ***-*****9891 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer
Clerk/Chief Financial Officer
BE IT FURTHER RESOLVED, that the funds of the Commission shall be invested in interest bearing accounts. The Treasurer shall see that minimum funds shall be maintained in any non-interest bearing account in such amounts as the Treasurer shall deem necessary to provide the orderly transition of business by the Commission and to take advantage of any services provided to the Commission by the depository through maintenance of minimum balances in said accounts where the Treasurer deems it in the best interest of the Commission to do so. All other monies shall be invested in interest bearing accounts, in investments in which municipal funds may lawfully be invested or in the State of New Jersey Cash Management Fund in such accounts and at such times, from time to time, and the Treasurer shall deem in the best interest of the Commission; and,
BE IT FURTHER RESOLVED That a certified copy of this Resolution shall be supplied to the Deal Lake Commission Auditor.
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #14
A RESOLUTION TO APPROVE MINUTES
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Resolution be adopted:
BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held December 5, 2013 be and the same are hereby approved. (Deal and Neptune do not vote).
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
RESOLUTION #15
A RESOLUTION TO APPROVE TREASURER’S REPORT AND PAY BILLS
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking ……………………………………………………………… 109,236.24
NJ CASH MANAGEMENT ……………………………………………………….. 39,852.87
TOTAL ……………………………………………………………………………. 149,092.11
RECEIPTS
Interest – TD Bank (November/December) ………………………………………………. 16.33
Interest – Cash Management Fund (November/December) …………………………. 4.23
Receipts – ………………………………………………………………………………………………….. 0.00
TOTAL RECEIPTS ………………………………………………………………. 20.56
DISBURSEMENTS
Princeton Hydro, LLC (Special Projects) (2013) ……………………………………………. 3,302.00
Princeton Hydro (October/November -2013 Appropriation Reserves) ……………… 948.75
M Studio, LLC ……………………………………………………………………………………….. 180.00
Lorraine P. Carafa (January) ……………………………………………………………………. 616.67
JCP&L ………………………………………………………………………………………………… 13.36
Kurt Klohr (electrician) ………………………………………………………………………… 600.00
Brothers Ornamental Railings ………………………………………………………………. 2,600.00
Don Brockel (reimbursement – drill replacement) ……………………………………… 555.00
Down-to-Earth Landscaping, Inc. (boat ramp landscaping – March 2013) ……….. 16,410.00
TOTAL BILLS AND OTHER DISBURSEMENTS …………………………… 25,212.42
BALANCES AFTER JANUARY DISBURSEMENTS
TD Bank, NA Checking ………………………………………………………….. 84,040.15
NJ CASH MANAGEMENT ……………………………………………………… 39,855.10
TOTAL BILLS AND OTHER DISBURSEMENTS …………………………. 123,995.25
BALANCES AFTER JANUARY DISBURSEMENTS
TD Bank, NA Checking ……………………………………………………………. 120,768.85
NJ CASH MANAGEMENT ……………………………………………………….. 39,832.75
TOTAL BILLS AND OTHER DISBURSEMENTS ………………………… 160,601.60
RECORDED VOTE:
Ayes: Allenhurst; Asbury Park; Interlaken; Loch Arbour; Ocean.
Nays: None
Absent: Deal; Neptune.
OLD BUSINESS
1. NFWF Grant application (Hurricane Sandy Coastal Resiliency Competitive Grant Program) – Dr. Souza reported that he is working on the Commission’s submission for the NFWF grant that is due on January 30. Once a grant is awarded, it must be completed within two years, including obtaining any necessary permits required; no extensions may be requested. This is a long and laborious process and there is intense competition for the grants. The Commission is seeking funding for the maximum amount of $250,000 that would be used as a planning/design funding source for the restoration of Harvey Brook Dam. Dr. Souza advised that this grant cannot be used for dredging the Lake. The Commission Clerk has drafted support letters that have been provided to our constituent municipalities for both the NFWF and 319H grant. There was extensive discussion about the grant, qualified funding projects and permit requirements.
2. 319H Grant – Dr. Souza reported that the applications are due on February 21, 2014 for the next round of 319H grants. By consensus, the Commission directed Dr. Souza to submit the 319H grant application as well as the NFWF application. There was a discussion of suitable projects and several were identified for inclusion in the grant application.
3. NRCS/DEP – The Commission is awaiting a response from the DEP on its request for assistance to remove debris and sediment from the east end of the Lake.
4. Tree Removal – The Ocean representative advised that Burke Construction has received the contract for tree removal and will be offering the services to the other Commission constituents.
5. Terrace Pond – the boom will be relocated to the Terrace Pond site when the weather warms up.
6. Charter – the revised document will be supplied to all Commissioners and a letter sent to each constituent municipality regarding the renewal process. The goal is for each Commissioner to discuss the renewal request with the respective governing bodies and to have all renewals in place by June 30, 2014.
NEW BUSINESS
1. 2014 Water Lowering Permit has been requested; we are awaiting receipt of the document.
There were no members of the public present at this meeting. There being no further business, and UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that the meeting be finally adjourned at 9:10 PM.
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LORRAINE CARAFA, RMC
Commission Clerk