Minutes December 6, 2012
MINUTES – REGULAR MEETING
DECEMBER 6, 2012
The Regular Meeting of the Deal Lake Commission was held in the Village of Loch Arbour Municipal Building, 550 Main Street, on October 18, 2012 and was called to order at 7:00 PM by Vice Chairman James Rogers. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on January 26, 2012, posting the notice where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
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PRESENT |
ABSENT |
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Allenhurst |
X |
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Asbury Park |
X |
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|
Deal |
|
X |
|
Interlaken |
X |
|
|
Loch Arbour |
X |
|
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Neptune |
|
X |
|
Ocean |
X |
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RESOLUTION #1 – Resolution to approve the Minutes of the Regular Meeting, October 18, 2012
UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that the following Resolution be and the same is hereby adopted:
BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held October 18, 2012 be and the same are hereby approved. (Neptune does not vote).
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Deal, Neptune
Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Asbury Park, seconded by Ocean, carried, that the following Resolution be and the same is hereby adopted:
BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking………………………………………………………………………. 122,114.71
NJ CASH MANAGEMENT………………………………………………………………….. 39,824.79
TOTAL…………………………………………………………………………………………….. 161,939.50
RECEIPTS
Interest – TD Bank (October)………………………………………………………………………. 11.10
Interest – Cash Management Fund (October)…………………………………………………….. 1.73
Receipts – Grant………………………………………………………………………………….. 15,352.64
TOTAL RECEIPTS……………………………………………………………………………… 15,365.47
MINUTES – REGULAR MEETING
DECEMBER 6, 2012
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RESOLUTION #2 – TREASURER’S REPORT (continued)
DISBURSEMENTS
JCP&L……………………………………………………………………………………………………………. 24.10
Village of Loch Arbour (December)………………………………………………………………. 616.67
Lorraine Carafa (reimbursement)…………………………………………………………………………. 3.60
Princeton Hydro, LLC (September, October)…………………………………………………… 1,212.50
Hundley, Parry and Bradley, LLC…………………………………………………………………….. 400.00
Freehold Soil Conversation District…………………………………………………………………… 975.00
Conner, Strong & Buckelew………………………………………………………………………………. 32.00
GRANT DISBURSEMENTS – PHH, LLC……………………………………………………… 12,277.64
TOTAL BILLS AND GRANT DISBURSEMENTS…………………………………………. 15,541.51
BALANCES AFTER NOVEMBER DISBURSEMENTS
TD Bank, NA Checking………………………………………………………………………………. 121,938.67
NJ CASH MANAGEMENT…………………………………………………………………………… 39,826.52
TOTAL……………………………………………………………………………………………………… 161,765.19
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Deal, Neptune
OLD BUSINESS
- 319h Grant –
- Reminder-please submit your in-kind hours report for the current period (through February 9, 2013) ;
- -Colonial Terrace Golf Course –the informational signs to be posted at rain garden will be installed after the construction is completed. The contract was awarded to Down to Earth Landscaping at the cost of $98,657.50. Dr. Souza advised that the pre-construction meeting was held on Wednesday, December 5, 2012; mobilization is expected by Tuesday and the first phase of the project could be completed by Friday if the weather continues to cooperate.
- 2. Resolution #3: Deal Lake Master Plan – no comments were submitted to the Clerk. After discussion and UPON MOTION of Allenhurst, seconded by Asbury Park, carried that a new web support person be designated to assist Commissioners Brockel and Dolan in revamping the site at the cost not to exceed $1,000; expected service to include training two Commissioners for this purpose.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Deal, Neptune
Resolution #4: UPON MOTION of Ocean, seconded by Allenhurst, carried, that the Commission hereby approves the posting of the draft Deal Lake Master Plan on the website after the site is updated.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Deal, Neptune
MINUTES – REGULAR MEETING
DECEMBER 6, 2012
_______________________________
OLD BUSINESS (continued)
- Sunset Avenue Bridge Reconstruction – The stakeholder meeting was held on October 24, 2012 with no major developments. Treatment devices will be on both Asbury and Ocean sides of the bridge to contain debris from run off.
- Monmouth County Shared Services/ Proposed Dredging Projects – update on testing schedule – Mr. Avakian indicated that he met with Joe Ettore and John Tobia of the County recently to discuss the proposed dredging. He stated that the storm has affected all County operations. Dr. Souza and Mr. Avakian will coordinate the testing of the three locations: Firemen’s Pond and Lollipop Pond in Ocean and the east end of Deal Lake in Loch Arbour/Asbury Park.
- Boom – A new location was selected just west of Terrace Pond access road between the access road and Golf Course. OT officials had some issues with the placement of the boom. However, Dr. Souza and Mr. Brockel meet with Ocean officials and have agreed to a location and terms; installation will be completed just after the start of Golf course work.
NEW BUSINESS
- Hurricane Sandy update: After discussion about the condition of the flume, it was agreed that Mr. Avakian will prepare a proposal to obtain an inspection of the flume gates to ensure that they are working correctly. There was an extensive discussion about the effects of Hurricane Sandy to the watershed, including the fish lost due to the storm surge; however, most the fish loss was from the non-native carp, which are destructive to the lake environment. Dr. Souza advised that the NRCS has some grant funds available, but the projects must be environmentally beneficial. After discussion, the Commissioners agreed to solicit suggestions for possible projects from their respective communities.
- Notice from Borough of Deal that effective January 1, 2013 they will no longer provide Flume opening and closing services to the Commission. The Asbury Park representative advised that their DPW will take over the task. There was further discussion of a specific protocol for this that could be developed. The Clerk advised that the decision to open the flume is complex, and cannot simply be based on the conditions of the Water Lowering Permit that allows for opening when one inch or more of rain is expected in the watershed during the succeeding 24 hours.
- Notice from the Village of Loch Arbour that the Interlocal Services Agreement with the Village of Loch Arbour for Administrative Services expires on December 31, 2012. The Commission agreed that it would look for an alternative location in this area and find an alternative location before January 10, 2013.
- Notice from Commission Clerk/CFO that she is resigning her positions with the Commission effective December 31, 2012. The Commission agreed to defer action on this matter at this time.
5. Resolution #5 : 2013 Budget
The CFO reported that the revenue is projected to be the same as 2012, with the added use of Surplus Funds. The only change to the expenditures is the increase in Lake Maintenance, for the additional projects such as flume electrification. UPON MOTION of Ocean, seconded by Asbury Park, carried, that the following schedule of revenue and appropriations be and the same are hereby adopted as the Commission’s 2013 budget:
MINUTES – REGULAR MEETING
DECEMBER 6, 2012
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NEW BUSINESS (continued)
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REVENUES: |
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ALLENHURST |
2,750.00 |
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ASBURY PARK |
11,000.00 |
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DEAL |
1,750.00 |
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INTERLAKEN |
10,000.00 |
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LOCHARBOUR |
3,750.00 |
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NEPTUNE |
1,000.00 |
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OCEAN |
19,750.00 |
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Surplus applied |
53,650.00 |
|
TOTAL REVENUES ANTICIPATED FOR GENERAL OPERATIONS |
103,650.00 |
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EXPENDITURES: |
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401 – ADMINISTRATION (including Finance) |
7,400.00 |
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402 – POSTAGE |
200.00 |
|
403 – SUPPLIES |
200.00 |
|
404 – ADVERTISING |
200.00 |
|
405 – WEBSITE MAINTENANCE |
1,500.00 |
|
411 – LEGAL FEES |
2,200.00 |
|
413 – INSURANCE |
3,500.00 |
|
420 – ENGINEERING |
6,000.00 |
|
430 – AUDIT FEES |
2,250.00 |
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LAKEMAINTENANCE: |
|
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442 – CONSULTANT |
6,000.00 |
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443 – GENERAL LAKE MAINTENANCE |
73,500.00 |
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|
|
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OTHER: |
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450 – SPECIAL PROJECTS |
200.00 |
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470 – UTILITY EXPENSES |
500.00 |
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|
|
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TOTAL EXPENSES |
103,650.00 |
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Deal, Neptune
6. Seaview Square Mall – the Ocean representative advised that the new owners of Seaview Square Mall are considering an application to the Ocean Township Planning Board for permission to remove trees and create space for a new business, rumored to be a restaurant. As the Commission is listed as an interested party for notices for all such applications, the Ocean representative will be contacted when the application and plans are submitted.
7. Flume is Not a Flood Control Device – As has previously been stated by Dr. Souza and Mr. Avakian and restated here tonight, the flume is not a flood control device. A true flood control device would have a much larger impoundment area at a much higher elevation than the existing area at the east end of the lake, and would include controls that would allow for specific quantities of water to be removed from the impoundment area. The Flume simply allows for the flow of water between the ocean and east end of the lake.
MINUTES – REGULAR MEETING
DECEMBER 6, 2012
_______________________________
PUBLIC HEARING (continued)
UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that the meeting be opened to the public for comments.
Jim Bay from the Whale Pond Brook-Lake Takanassee Watershed, asked Dr. Souza for suggested plantings for the Lake Takanassee area. Dr. Souza advised that he would be available for a telephone conversation about this in the future.
Mr. Bay also asked about County plans for the proposed Deal Lake Park. The Asbury Park representative advised that the County has decided to use the funds originally thought to be for the waterfront park to establish a new park near the new Senior Center on Springwood Avenue.
There being no further comments, and UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that the public hearing be closed. There being no further business, and UPON MOTION of Asbury Park, seconded by Ocean, carried, that the meeting be finally adjourned at 8:45 PM.
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LORRAINE CARAFA, RMC
Commission Clerk